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Your easy guide to avail cashless* Hospitalization

Do all Health Insurance Policies offer cashless* hospitalization facility?

Today, most Health Insurance policies do offer cashless* hospitalization facility and route your policy through a Third party Administrator (TPA). However you should be familiar with the terms- Network Hospital and Non-network Hospital.

Network Hospitals are those hospitals that your TPA has an agreement with. In case of hospitalization, if you get admitted to a Network Hospital you will be eligible for cashless* hospitalization, subject to the other terms and conditions mentioned in your policy being fulfilled. In case you are admitted to a Non-network Hospital, you will have to settle the bills directly to the hospital and then seek re-imbursement through your TPA.

Does cashless* hospitalization mean I can just walk into a hospital and get admitted for treatment free of cost?

First, you need to be clear that there is no free treatment. It is just that, in the case of a cashless* hospitalization, the insurance company will bear the cost of treatment either fully or partially on your behalf.

cashless* hospitalization is a facility provided by most health insurance policies and enables an insured customer to obtain admission and undergo the required treatment without a direct payment. The assigned TPA will mediate between the healthcare service provider (Hospital) and the Insurance company and settle the bills on behalf of the insured customer.

However it is important to understand the role of a Hospital in cashless* hospitalization. The Hospital is only a facilitator and has no authority to approve or disapprove any request for cashless* hospitalization. Certain protocols laid down by the Insurance Regulatory and Development Authority (IRDA) with respect to cashless* hospitalization will need to be adhered to strictly.

What procedures should I follow to avail the facility of cashless* hospitalization at Apollo Gleneagles Hospital Kolkata?

Hospitalization happen fewer than two circumstances - Planned and Emergency. Pre-authorization approval of the estimated hospital expense is a must to avail this facility.

Planned Hospitalization

In the case of a planned admission, you would have first consulted a doctor who in turn would have advised you on the probable date of hospitalization. In such a case, you must have applied for an approval of the estimated hospital expenses directly with your TPA at least 4-5 days prior to the date of hospitalization.

In case you have not applied for a pre-authorization sufficiently in advance or if the doctor treating you advises you to get hospitalized immediately after the consultation, our Corporate Help Desk will assist you through the pre-authorization procedure.

However, you will need to bear in mind that the Corporate Help Desk is only a facilitator and can in no way influence the decision on the approval. The approval can be turned down.

The pre-authorization procedure is detailed below

  • Establish contact with the Corporate Help Desk at the Hospital
  • At the Corporate Help Desk, you need to present the original health Insurance card issued to you by your TPA. And also produce a photocopy of ID proof issued by Govt. Authorities (PAN card/ Driving Licence/Voter ID card etc). Addition to this please produce your photocopy of employee ID card if it is a corporate group insurance policy.
  • Collect the pre-authorization forms pertaining to your TPA
  • Your pre-authorization will have two sections -
    general details on the health Insurance policy - to be filled in by you (the Corporate desk will assist you in case you have any difficulty)

    pertains to the treatment recommended for you-it needs to be filled in and duly signed by the Doctor who is treating you (do not attempt to fill this section, contact the Corporate desk in case of any difficulty)

  • Return the completed form to the Corporate Help Desk. The personnel at the desk will verify the form for its completeness and let you know in case of any discrepancy
  • Once the form is complete in all respects, the Corporate Help Desk will fax the form to the office of your TPA.
  • The Corporate Help Desk will revert to you on the approval status.

Emergency Hospitalization

In case of emergency hospitalization, the corporate help desk will take up your case on a fast track basis with your TPA and is likely to receive approvals within 3 hours during any working day.

For cashless* treatment it is mandatory for the hospital to have an approval from your TPA. In case of delay in receiving the approval or when you cannot wait for receiving the approval owing to medical urgency you can undertake the treatment by paying the necessary cash deposit.

If you receive approval from your TPA after paying the cash deposit, you are entitled for refund of the cash deposit.

What do I do if I do not get approval on my cost of treatment till the time of discharge at the Hospital?

cashless* hospitalization is linked to the approval of the estimated expenditure on your proposed treatment. In case you do not get your approval you will need to bear the entire expenditure incurred on the treatment. Therefore it is always prudent to get the approval and then get yourself admitted. You could explain the benefits of getting the approval before the date of your admission to your treating doctor as well when he recommends an immediate admission.

At Apollo Gleneagles Hospital Kolkata the Corporate Help Desk will not entertain any request for a refund of the amount paid if the approval comes after the process for your discharge has commenced.

Under what circumstances will the request for cashless* hospitalization not be entertained?

Normally your request for approval might be rejected when:

  • The ailment for which hospitalization is being sought by you is not covered under your insurance policy for reasons like pre-existing ailment, specific exclusions (road traffic accident under the influence of Alcohol)
  • Information contained in the pre-authorization form is insufficient for the TPA to arrive at a decision and further information is not available for various reasons. However the chances of rejection under this criterion are rare since the Corporate Help Desk at the hospital is experienced in complying with pre-authorization formalities and will advise you suitably
  • You have exhausted your eligible Medical Insurance cover for the year.

What do I do if the actual medical expenses overshoot the pre-approved amount?

In case your hospitalization expenses exceed the pre-approved amount, you can approach the Corporate Help Desk to apply for an enhancement of the pre-approved amount.
The Corporate Help Desk will apply for an enhancement on your behalf with the TPA and provide the necessary documentation. In case you have not exhausted your medical insurance limit, it is most likely that your TPA will approve the application for the enhancement - either for the requested enhanced amount or up to your insured limit after deducting the value already utilized by you during the year - whichever is less.
If the TPA turns down the request for enhancement you will need to pay the amount incurred in excess of your approved amount directly to the hospital before the discharge.

Does cashless* hospitalization cover all medical expenses?

For complete details on the medical expenses that are covered, and those that are not covered, you need to go through your health insurance policy. However, in general, the expenses listed below are not reimbursable under cashless* hospitalization.

  • Registration / Admission Fee
  • Telephone Charges
  • Visitors / Attenders Charges
  • Ambulance Charges.
  • Charges for Diet, which is not part of the administered treatment
  • Document Charges.
  • Toiletries.
  • Non-medical Expenses.
  • Service Charges

These need to be settled by you directly to the hospital at the time of discharge

In case of cashless* hospitalization, what are the documents the hospital requires from me at the time of discharge?

All the original documents including bills, lab reports, discharge summary and claim form. All the original documents duly signed by you need to be submitted to the hospital.

Who is the TPA's with whom Apollo Gleneagles Hospital Kolkata has a tie-up?

Apollo Gleneagles Hospital Kolkata has a tie-up with several TPA's. (Current list is given below). However this is dynamic and will change from time to time. Kindly contact the Corporate Help Desk for an updated list.

Private Sector Insurance Company


Details:-amar anthony Jacob (CEO)
Mr. Suman Ghosh
Sr. Manager - Claims
Apollo Munich Health Insurance Company Limited
5th Floor, Omega Tower, Bengal Intelligent Park,
Plot No. - A2, N2 & M2, Block - EP & GP, Sector – V.

Contact Number:-(033) 4016 8444


Details:-Dr. Avijit Ghosh(Verical Head)
Mr. Dip Narayan Banerjee
Regional Head - Networking

Contact Number:-(033) 4003 4298


Details:-Dr. Sudipta Thakur
Manager- claim

Contact Number:-(033) 3051 1700


Details:-Sujoy Kumar Sen
Manager-Networks & claim

Contact Number:-(033) 4052 7474


Details:-Chirantan Basu

Contact Number:-(033) 4407 2131


Details:-Jaydeep Bhattacharjee
Manager- Claim

Contact Number:-(033) 3982-0000


Details:-Somnath Bhattacharjee
Manager -claim

Contact Number:-(033) 3988 3600


Details:-Piyush Srivastava
Koushik Mondal
Manager - Networking

Contact Number:-8882896502(Piyush Srivastava)
Contact Number:-7501560478(Koushik Mondal)


Details:-Dr. Nitish Ranjan Pathak
Manager - Networking

Contact Number:-(033) 3325 1200


Details:-Rajesh Dugar
Manager - Networking

Contact Number:-7044203203


Details:-Bhabesh Roy

Contact Number:-(033) 4070 1447

TPA Name


Details:-Vijay Agarwal (Branch Manager)
The Alankit Health Care Ltd
19 R.N. Mukherjee Road,
Main Building, 2nd Floor,
Kolkata – 700 001

Contact Number:-(033)-40205700


Details:-Ratan Mukherjee
Manager -Networking
Suit No.6, 4th Floor
Kolkata –700020

Contact Number:-(033) 2290 3587


Details:-Piyali Basu
Suit-6,Shantiniketan Building, 8th Floor,
8, Camac Street Kol-17

Contact Number:-(033) 4466 6600


Details:-Dr. Medha Ghugre
Sr. Manager
16/2 Lake View Road

Contact Number:-(033) 2465 9421


Details:-Mr. Debmalya
Regional Head
15, Ganesh Chandra Avenue
3rd Floor.
Kolkata- 700 013

Contact Number:-(033) 4401 1300


Details:- Tanmoy Mukherjee (Branch Manager)
Good Health Plan Limited.
Apeejay Business Centre
Apeejay House, Block-B
8th Floor, 15 Park Street
KOLKATA- 700016

Contact Number:-(033) 3277 5888


Details:-Dr. Mittal
Happy House, 7th Floor,
21 Camac Street,
Kolkata- 700 016

Contact Number:-(033) 2282 1234


Details:-Sagarendra Narayan
Health India TPA Service
Anand Commercial Company Compound
103-B, L.B.S, Marg
Gandhi Nagar
Vikroli (w)

Contact Number:-(033) 6526 9892/ 93


Details:-Mr. Surindar Tiwary/Mr. Jyotirmoy Kudu
Nicco House, 5 th floor
2nd Hare Street
Kolkata – 700 001

Contact Number:-(033) 2248 4648

Place:-Navi Mumbai

Details:-Homi Prasad
ICICI Prudential Life Insurance Company Limited
BSEL tech Park
9th Floor, B Wing, Office No. 906,
Opp. Vashi Station, Sector – 30
Navi Mumbai-400706

Contact At:-
Contact Number:-(022) 4205 8807


Details:-Raju Chettri
Branch Manager
169 Sarat Bose Road
2nd Floor

Contact Number:-(033) 2214 1584


Details:-Meghna Didwania
Asstt Manager

Contact Number:-(033) 4053 4614/15


Details:-The Claim Department
Medicare TPA Services (I) Pvt. Ltd.
6, Bishop Lefroy Road,

Contact Number:-(033) 4007 9991


Details:-Anup Agarwal
Branch Manager
1/1 Camac Street, (3rd Floor)
Kolkata – 700016.

Contact Number:-9331082087


Details:-Mr. Balram Singh
Sr. Manager
ICMARD Building, 8th Floor
14/2. C.I.T Road, Scheme VIII- M
Kolkata – 700 067

Contact Number:-(033) 2356 7005


Details:-Dr. Chirantan Bera
8, Camac Street , Shanti Niketan Building
6th Floor, Kolkata-700-017.

Contact Number:-(033) 4006 1531


Details:-Debasish Kumar Mukherjee
The Claim Department
Rothshield Healthcare (TPA) Service Ltd.
5A Chowrangee Lane
4th Floor
Flat No- 1C

Contact Number:-(033) 4001 4884


Details:-Dr. Rasmi Rath
Team Leader (Networking)
P- 456, Keyatala Road(C.I.T Sch 47)

Contact Number:-(033) 4008 6578


Details:-Gourav Kumar
Branch Manager
Paromita Mistri

Contact Number:-(033) 2288 4197


Details:-Dr. Tarique Ahmed
19,R.N.Mukherjee Road.
Main Building (1st floor).

Contact Number:-(033) 4020 5700/ 01


Apollo Gleneagles Hospital Kolkata has a tie-up with several TPA's (Current list is given above). However this is dynamic and will change from time to time. Kindly contact the Corporate Help Desk for an updated list.

cashless* Access:

A special benefit extended by an insurer or by the assigned TPA for availing medical treatment as an inpatient without the necessity to pay the treatment costs up front to the hospital. Under this procedure the payment due to the hospital will be met out either by the insurer or by the assigned TPA. After the discharge from the hospital the bills pertaining to medical expenses incurred at the hospital, are sent to the Insurer /TPA, (subject to insurance policy and conditions) for reimbursement by the hospital. The hospital can claim in accordance to the preauthorized limit and additional cost as envisaged by the enhancement. In any case the upper limit of this facility cannot exceed the sum insured under the contract of insurance.


Repudiation of a Pre Authorisation request /Admission liability/cashless* facility and or settlement of a claim under the insurance contract.


Any difference between the amount claimed and admissible amount and also any violation of terms & conditions of the insurance policy or agreement.

Domiciliary Hospitalization

Medical treatment for period exceeding 3 days for such illness/diseases/injury which in the normal course would require care and treatment at a hospital but is actually taken whilst confined at home under certain circumstances (where the patient cannot be moved to the hospital or due to lack of accommodation - as per the definition of insurance policy)


Situation when insurer seeks to increase the limit of the authorized claim amount resulting from extension of hospitalization.


The items that are specifically and expressly removed from the scope of the insurance contract and hence are not payable.


Medical treatment after getting admitted in a hospital.

Insured Amount

The maximum limit up to which the insured can seek medical treatment under that mediclaim policy.

Insured/Policy Holder

Individual who by paying a premium secures himself to receive medical treatment up to a fixed sum of money in the event of injury, loss or damage to his body.


A corporate body licensed by IRDA for underwriting various insurable risks against any or all insurable perils with an assurance to make good the loss in an unforeseen eventuality.


Insurance Regulatory & Development Authority, a body constituted under the Ministry of Finance to deal with licensing, regulating and monitoring all activities relating to the insurers, brokers, agents, corporate agents and the TPA's.


Restrictions in the operative clause of the insurance contract to the limit of benefits use etc.

Mediclaim Card

A card issued by your TPA with a primary purpose of identification. This contains the policy number, name and validity period. Many of the TPA's prefer to place insured's photograph & signature to improve its authenticity. Though it is being popularized as a cashless* card, it serves only as a means to avail cashless* benefit subject to the terms & conditions of the policy.

Mediclaim Policy

A insurance policy that covers hospitalisation expenses incurred during an inpatient hospitalization. Please check terms and conditions of the policy to understand the nature and the scope of risk covered.

Medico Legal Case

A situation arising out of treatment at the hospital for any bodily injuries sustained in an accident or an attempt of suicide, which needs to be intimated to the police and other concerned authorities for any investigation and procedures. (Burns, Suicide, RTA, Assault)

Network Hospital

An hospital which has entered into an agreement / MOU with an insurer or a TPA to request preauthorization, extend cashless* facility and accept payment at a later date on submission of bill complying to the policy requirements. Those hospitals that do not have a prior agreement for cashless* hospitalization with your insurer / TPA are called non-network hospitals.

Planned Hospitalization

Taking Advantage of the medical condition where one does not require immediate hospitalization (as it would not affect his quality of life in any way), the insured seeks preauthorization sufficiently in advance of actual admission in the hospital for treatment on cashless* basis.

Policy Terms & Conditions

Terms and conditions outlining the details and the limitations of the insurance contract indicating the requirements for fulfilling or adhering to the contract of the insurance.


Authorization issued by the insurer or by the assigned TPA for admission and treatment up to a value as deemed fit by the insurer, for treatment by the hospital. To receive preauthorization one has to make a request providing the details contained in the Pre-Authorization Form.


Clarification requested to dispel any doubt pertaining to the line of treatment and the contract of insurance.


A facility under which the insured can claim the expenses borne by him during hospitalization which is otherwise claimable under his insurance contract.

Toll Free Number

A telephone number (calls to which are not charged) provided by your insurer/TPA to get in touch with them for any clarification.


A corporate body licensed by IRDA for processing and setting on their behalf, claims arising under medical insurance policies and to coordinate with hospitals for all relevant and related processes.

Insurance contact details

Heading Name Contact No Mail Id
Insurance Service Desk Mr. Rajendra Kumar Ram 9804000440
Ms. Gargi Dutta Choadhury 9804000439
Mr. Nayan Sarkar 7278018380
Insurance Doctor's Desk Dr. Enakshi Das (Ghosh) 9831280147
Dr. Nabarun Banerjee 9051907818
Insurance Billing Desk Mr. Mohijeet Sen 9804000183
Mr. Arindam Banerjee 8697031740
*Our doctor and experts in insurance department will evaluate your policy proposal and based on that they will deduce the estimated expenses of the treatment and accordingly inform you the eligibility of the same.

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Mr. Somnath Bhattacharya

VP- Business Development

033 2320 3040 Extn: 8810

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